Pricing
Five lines. That is the whole invoice.
Your monthly. A fee when we run an event. A fee when we ship something between events. The freight itself. And hourly work, on the months you ask for it.
Every number is approved by you before the work happens. You will never open a bill and have to reconstruct how it got that big.
01 / Monthly
Your monthly
One number, every month
Built from what you storeTwo things build it. The storage your inventory actually occupies, and the work of keeping your program ready between events: the system it lives in, your portal, and someone who knows your program on the other end of an email.
It comes from what you store rather than off a tier chart, which is why there is no table here. Yours would not match it. We work it out on a short call and it does not move after that.
02 / Per event
Deployments
Pulling your items, checking condition against the record, prep, packing, labeling, manifesting, booking the freight, and the return inspection when it all comes back.
Banded rather than hourly, on purpose, so you can budget a year from this page without calling anyone. Which band applies is settled when the request is created, and approved by you before anything moves.
Light deployment
$395A small setup. A tabletop, a couple of banner stands, a drape. It goes out in boxes and comes home in boxes.
Standard deployment
$700A full booth cycle. This is the standard case, and most events land here.
Freight and packing
+$175Added when the shipment moves as palletized or crated freight rather than parcel. Freight is a different job, not a bigger one.
Test build
$325 to $1,250Setting your booth up in our warehouse before it ships so you find the missing bracket here instead of in a convention center at 7am. Priced on the size of the build. Ask for one any time, with a deployment or on its own.
03 / Between events
Supply shipments
Anything going out that is not an event. A rep needs literature. A regional office needs a banner stand. A customer needs a sample kit. Priced on how much work the pick actually is, never on how many units leave the building.
Simple
$175A short pick list. Five hundred brochures off one shelf is still a simple pick.
Standard
$295A mixed pull across several different items.
Complex
$475A long, varied list that takes real time on the floor.
04 / Freight
Shipping and materials
What it costs to move
Quoted per shipmentFreight, crates, packaging, and anything we buy on your behalf are billed at Loadout's rate, which covers the carrier cost and the work of arranging, booking, and chasing it. You approve the number before anything ships.
Freight is quoted and approved before anything is booked, then billed against the request it belongs to rather than arriving as a separate bill later.
Also
The occasional extras
Getting started
$1,250 and up. Free for the first tenUnpacking, counting, measuring, photographing, labeling, and building your inventory from nothing. It is priced on how much shows up and what state it is in, and it is the single largest thing a new client pays for.
For the ten founding clients it is zero, and your first event is on us as well. That offer ends when the tenth slot goes.
Receiving
Free, no monthly limitAnything arriving that we did not send out. A printer drop, a swag reorder, a case coming back from somewhere that is not us. Tell us it is coming and taking it in, counting it, and shelving it costs nothing. Turning up unannounced turns it into a guessing game, so those get handled case by case.
Service Requests
$125/hr, 2 hour minimumHourly work that is not an event and not a shipment. Seasonal graphic swaps, re-kitting, relabeling, an audit, photographing your inventory for a proposal. You approve a range before we start and we do not go past the top of it without coming back to you.
Rush
25% on top of the deploymentApplied under five business days notice, when a request displaces scheduled work. We would rather tell you no quickly than say yes and miss. There is no peak season pricing, because our capacity is not your problem.
Canceling an event
Free until we pullFree right up until your items come off the shelf. Once it is pulled and being packed, 50% of the deployment fee, because the work has already happened.
Work out yours
What would this actually cost you?
Tell us roughly what you own and how often you go out. It works out your monthly, your deployments, and a realistic year. Nothing is sent anywhere and nobody is emailed.
What you own
Careful, that might be double counted. A skid usually already has the back wall and the cases stacked on it. Count the skid or count the pieces, not both, or your number will come out high.
Your year
Roughly, per event
$0
Covered as a founding client
$0of that is covered if you come in as a founding client.
Send us your Program Estimate
Everything you just worked out, attached. Add your details and we will check it against what you actually own and where it travels, then come back with a real number.
Fine print
An estimate, not a quote. Freight is the biggest variable here, and this tool assumes about $1,100 an event, which is a mid-range domestic round trip. Yours could land well under or well over depending on where you are going. Your real numbers come out of a fifteen minute call.
The details
How billing works
- Invoiced monthly on the 1st. Net 15.
- Your invoice builds live. Look at it any day of the month, not just when it lands.
- Approval before work. Every deployment, shipment, and Service Request is quoted and approved before it starts.
- No contract term. Leave whenever you want. Founding clients who leave inside six months pay the standard rate for the getting started we did for free.
- No per item charges. You are billed on the work, not counted at the door.
Nothing is signed until we open in 2027. Reserving a founding slot holds your place, your free setup, and your first event on us until then.